Trade Show Protocol

Mission

The North American Association of State and Provincial Lotteries (NASPL) was founded in 1971. Evolving from an informal exchange of information amount three pioneering lottery directors, the organization has now grown into an active association representing 52 lottery organizations.

 

Although the Association’s membership and services have grown tremendously over the years, its basic mission remains the same as when it was founded more than 42 years ago – to assemble and disseminate information and benefits of state and provincial lottery organizations through education and communications and where appropriate publicly advocate the positions of the Association on matters of general policy. Included in NASPL’s functions are:

 

  • To provide central information source so that the lottery industry might share with others its expertise, resources and advice.
  • To facilitate communication among lottery organizations regarding development of industry standards and matters of mutual interest, particularly those, which relate to the integrity, security and efficiency of state and provincial lottery jurisdictions.
  • To educate and train lottery staffs.
  • To initiate a vehicle for professional and industry research and development.
  • To promote recognition of the importance of maintaining public confidence and support for state and provincial sponsored lottery organizations as a means of generating revenue to meet public needs.
  • To establish a public, united voice on common causes and issues.
  • To aid in this effort, NASPL holds an annual conference and trade show.

 

Participating Exhibitor Site Visit Criteria

NASPL along with the host lottery conducts a site visit during the early portion of the conference year:

  • Invitations are issued based on Associate Membership level purchased by the exhibiting company. Those companies purchasing Levels I-III and S are invited.
  • The NASPL 2015 Site Visit has already been held.

 

Space Selection & Purchase

Space will be sold and allocated in the following manner:

  • A drawing to determine order of allocation will be conducted prior to the site visit. Companies purchasing an Associate Membership (Levels I-III and S) will be included in the drawing. The drawings are held on a level-by-level basis in the respective order: Level I, Level II, Level III and Sponsorship Level. Companies purchasing a Level IV will have space allocated on a first come, first served basis.
  • The NASPL 2015 booth space drawing has already been held.
  • Upon the completion of allocating space to companies purchasing an Associate Membership, space will be opened and available to all interested general exhibitors.
    • Space available to all general exhibitors will be sold and allocated on a first come, first served basis.
    • General Exhibitors may begin to purchase space on May 13, 2015
  • Payment is due upon contract submission.
  • The Trade Show Contract must be signed and include payment information.
  • Space will not be held without payment.

 

Floor Plan Changes & Modifications

The trade show floor plan changes on a daily basis.

  • Current exhibiting companies from time to time wish to purchase additional space beyond what they have previously already contract. NASPL will attempt to accommodate these requests.
  • New or past exhibiting companies from time to time wish to purchase large space after site visit participants have chosen their space. NASPL will attempt to accommodate these requests.
  • NASPL will make every effort not to modify a booth space position, however this sometimes is unavoidable. If a booth space position is moved the affected company will be contacted and notified.

 

NASPL will send floor plan updates:

  • Upon the completion of allocating space to companies purchasing an Associate Membership.
  • On a monthly basis thereafter.
  • Or if a booth space position is modified/moved and notification is required.

 

Cancellation of Space

Upon cancellation of space, refunds will be issued in this manner:

  • Up to two (2) weeks after purchase: 100%
  • Between two (2) weeks after purchase and 90 days before the conference: 50%
  • 90 days before the conference: No Refund

 

Conference Educational Tracks

  • Speaking slots are not guaranteed with purchase of a booth space package.
  • Companies that do not purchase a booth space package, but submit a speaking submission, are not guaranteed a speaking slot within the education track.
  • Speaking submissions are required to participate in the educational track.
    • Speaking submissions should include a write-up containing speaker background, topic, and relevance to industry/current events/educational track.
    • Speaking submissions are collected and sent to the Conference Planning Committee and NASPL Education & Training Committee.
    • Both committees review, approve/decline speaking submissions.

 

Meeting Room Space

  • One meeting room will be allocated to companies who purchase a Level II Associate Membership or higher.
    • Companies using rooms are responsible for rental, decoration, and food & beverage expense.
  • Upon the completion of allocating space to companies with a Level II membership or higher, meeting space will be opened, if available, to all interested general exhibitors.
    • Meeting space, if available, will be sold and allocated to general exhibitors on a first come, first served basis.
    • Companies using rooms are responsible for rent, decoration, and food & beverage expense.

 

NASPL 2015 Attendee/Exhibitor Registrations

  • Registration cost for NASPL Associate Members is $1100
  • Registration cost for Non NASPL Associate Members is $1200
  • Registrations are not included with a booth space purchase.
  • Trade Show Registrations are not available
  • Complimentary Registrations are only included and available by purchasing a NASPL Associate Membership.

 

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